Moving an office is a different animal from moving a home. Every hour your business is down costs money, and the more people, equipment, and files involved, the more can go wrong without a plan. After 40 years of commercial moves across the Houston area, we have learned that a smooth office move comes down to preparation. Here is a practical checklist for relocating your Katy business with as little disruption as possible.
Six to Eight Weeks Before the Move
The earlier you start, the smoother it goes. This is the window for the big-picture planning.
- Set your moving date and confirm it works around your business’s slower periods
- Create a moving budget and get quotes from licensed commercial movers
- Assign a point person or small team to coordinate the move internally
- Notify your current and new building management about move-in and move-out requirements, especially elevator reservations, loading dock access, and after-hours rules
- Start an inventory of furniture, equipment, and technology
Three to Four Weeks Before
Now the logistics get specific.
- Confirm your mover and walk them through the scope
- Order any new furniture or equipment so it arrives at the new space on time
- Plan your new floor plan, where each department, desk, and piece of equipment will go
- Schedule IT and phone system disconnection and reconnection, this is the piece that causes the most downtime if it is rushed
- Notify clients, vendors, and partners of your new address and moving timeline
- Begin updating your address on your website, Google listing, and marketing materials
One to Two Weeks Before
- Label everything clearly by department and destination in the new space
- Back up all critical data before any computers are moved
- Distribute packing materials and have staff pack their own desks and personal items
- Confirm parking and access at both locations for moving day
- Set aside a box of essentials you will need first at the new office
Moving Day
- Have your coordinator on site to direct the crew and answer questions
- Keep a copy of the floor plan handy so furniture and equipment land in the right spots
- Do a final walkthrough of the old space to make sure nothing is left behind
- Test IT and phones at the new location as soon as they are connected
After the Move
- Update your address everywhere it appears online, including your Google Business Profile
- Confirm all equipment and utilities are working
- Get feedback from your team on anything that needs adjusting in the new space
Make It Easier With the Right Movers
The single biggest factor in a smooth office move is hiring a commercial mover who has done it before and who works around your schedule to keep downtime low. At Betton Moving Company, we have handled office and commercial moves across Katy and the greater Houston area since 1985. We plan around your business hours, protect your equipment, and get you back up and running fast. If you are planning an office move in Katy, get a free quote or call (281) 531-6683.